How to have an estate sale. 10 top tips.

Busy Bee Moving Sales in Nashville, Tennessee

When I am not having a sale I go out and shop both estate sale company sales as well as privately conducted sales by family and friends of the estate.  Below I have listed 10 tips to remedy the most common flaws I have witnessed at these sales.

1.  Advertising - Don't assume everyone has a GPS.  Make plenty of signs with arrows on all major intersections.  Laminate them to eliminate dew and rain damage for the duration of the sale.  Take advantage of Craigslist, and Facebook pages relevant to your sale.

2.  Staffing - The first day at opening is your busiest time so be prepared.  Make sure you have at least 2 people at the register and someone on each floor as well as outside at out buildings.  If you have jewelry or small valuables, you will need someone dedicated to that one area. 

3.  Set Up - Plan carefully for the flow of traffic throughout the home and outside areas.  Lock room doors, place do not enter signs, and consolidate like items to simplify shopping.  Block off hazardous areas.  (I just returned from a sale that didn't have signs on doors so people kept walking out the back door to leave despite the owners request.  I suggested she put up a sign but she said, "but the workers have to go out of it".  Hmmm.  

4.  Pricing - Put a price on everything!  Even estate sale companies sometimes do not mark everything and it discourages me from buying.  If the staff is busy I will often not wait and get a price for an item.  Even grouping items on a table with a single price or displaying signs for clothing, books, toys etc. are great for communicating with the customer and much easier on a very busy staff.  Just make sure the cashier is aware of those signs and prices. 

5.  Appraising - This may be the most common problem with private estate sales or garage sales.  If you are not very sure about appropriate estate sale pricing, find someone to help you with this.  Do not price antiques at the same prices as an antique store unless you are prepared to have some or most of them leftover at the end of the sale.  Do not price items for what they SOLD for on ebay unless it is a rare piece.  Do not let sentimental value determine your pricing.  Look at the item as if you were looking at it for the first time and what you might pay for it at a sale.  Also, do not let the price you paid for the item determine your pricing.  Most things lose value, even if they are NIB.  You should price items a little higher than that of a garage sale if they are displayed neatly inside of the home. 

6.  Merchandising - Don't throw everything away before the sale.  I went to a sale last week that had the largest dumpster I have ever seen outside the small home full to the top as customers stood on chairs to pull salvagable items out.  Purging and cleaning is an important aspect of merchandising a sale but pricing items according to their condition is better than tossing a potentially fixable item.  Use outside areas to display these items and your trash hauling cost may go way down as well. 

7.  Price Reductions - If you have priced it reasonably, there isn't much need in reducing prices at the beginning of the sale.  If someone is buying a large amount or an item you feel may be a hard sell, yes, a 20-30 percent reduction at the beginning of the sale is great.  If you have most customers walking away without buying, you've priced too high and you need to start reducing.  Encourage larger quantity sales by only giving reductions on multiples such as (books 4 for 5 dollars) etc.  Write down the name and phone numbers of potential customers that make offers on larger items such as a car or bedroom suit and call them at the end of the sale if you accept their offer.

8.  Security - Staffing wisely is the key to security but also flow of traffic.  Placing small valuables in clear view of personnel and behind glass will aid in theft.  Be aware of groups of people that may be distracting you.  Control how many people are entering the house at one time to eliminate these distractions.   If the cashier becomes tired, overwhelmed or in a conflict with a customer, relieve them immediately and remove the customer from the line to another location to settle the dispute.  Remove excess cash from the checkout often and lock staff belongings away.  Customers open closets, cabinets, drawers and enter closed off rooms as they curiously shop through.

9.  Parking - Think over the parking for your sale.  Notify neighbors about the sale and ask if they would like a no parking sign in their yard.  Rope off areas that parking may be hazardous and allow staff to park in designated areas as an example.  We have had sales lose money that required customers to walk a long driveway. 

10.  HOAs - Not everyone has a Home Owner's Association but those that do should be well aware of the rules pertaining to estate and yard sales.  Some require advanced board approval and fines given to home owners that ignore these rules. 


I am sure I have left out some very important ideas but these are a few that often get overlooked.  Estate Sales can be lots of work, don't let a simple detail cost you lots of money.  Visit several sales and talk to several estate sales companies before you decide so you can have the most profitable sale you can.

Interviewing an Estate and Moving Sale Company.

Busy Bee Moving Sales - An Estate Sales Company in Nashville, TN.
 Most companies will want to see the merchandise you wish to sell and ask you to sign a contract as well.  If they are so desperate or busy they are willing to take your contract without a personal interview, go to the next one on your list.  Contracts are good for you as well as the estate sales company so don't be offended by it.  However, feel free to make certain changes if needed and ask them to change it, modify it, to accomodate your particular needs.  Basically, you want it to have the sale dates, and how they intend to pay you at the end with a timeline of setup through payment. You may also want it to specify who incurs certain costs such as trash hauling and advertising.
During the interview, you will want to ask some of the following:  Are you insured and bonded?  What company?  How many employees will be working the actual sale?  Who will actually be working the sale and handling the money?  What forms of payment do you accept?  Who pays the credit card charges and what happens if a check is returned?  Do you record each item sold or do you break it down in another form of record keeping? How many sales have you conducted in the area?  What do you do with merchandise after the sale and what are some options?  Do you allow anyone including employees to purchase before the sale and if so who decides that price?  What is your employee purchase policy?  Can family members be on the premises during the sale and if not when can they be there?  How do you research pricing?  Who do I contact during the sale for questions?  What happens if I decide to remove something from the sale?  Will I be charged for items I take out of the sale after the contract is signed?  What forms of security do you have such as jewelry cases and shopping bags?  What is the charge for doing the sale and any possible charges?  What background or credentials do you and your staff have that qualify you to price merchandise?

Also discuss: parking, advertising, HOA rules, items found during the set up that may be keep sakes such as personal photos, medals, awards, marriage and birth records, social security cards, license, credit cards, etc. (a designated area should be made to store until the sale is over), items not working, what items not to be included in the sale, don't forget to include appliances, fixtures and drapery as these items are often sold as well, reserves you want on any items, location of keys and entry information for the property.

Before you sign the contract make sure you have asked everything you need to know.  Like any contract, it is binding and legal and you want to ask for changes if needed.  Don't feel like you have to rush into it and even allow your attorney and other family members to look over it as well.

The following is brought to you by Busy Bee Moving Sales in Nashville, Tennessee.  Visit our website to find out how we can assist you in selling your estate. email: busybeemovingsales@gmail.com or call 512-788-2544.